Donor Policy
Little Box Charitable Corp has adopted this policy to assure prudent and discreet use of all information pertaining to individuals and organizations that have contributed, pledged, or are prospects to contribute or pledge gifts to Little Box Charitable Corp.
Records, files, and other material gathered or produced by Little Box Charitable Corp in relation to actual or prospective donors will be held strictly confidential by Little Box Charitable Corp officers, personnel, and volunteers.
Little Box Charitable Corp will not sell or trade a donor's personal information to any other entity without the donor’s written permission. Records of all private gifts, grants, pledges, and expectancies to Little Box Charitable Corp are maintained in the Accounting Department. It is the responsibility of those who keep and use these records to protect the privacy of donors to the fullest extent possible, except when the donor's approval has been secured to announce a gift, pledge, etc., publicly, or when required by legal subpoena, as specified below.
Information in regard to specific private gifts, grants, pledges, or expectancies will be released to outside agencies only under legal subpoena or legal requirement, with the approval of Little Box Charitable Corp’s counsel, or with permission from the donor.
All media inquiries are fielded by the Communications Department of Little Box Charitable Corp, which has been oriented as to Little Box Charitable Corp’s confidentiality policy. Employees outside of the Communications Department who are contacted by representatives of news media organizations direct all inquiries to the President for appropriate handling.
Little Box Charitable Corp exercises special caution to protect the identity of donors who wish to remain anonymous. The names of anonymous donors, as well as other identifying information, is withheld on gift reports and other documents.
Volunteers who work with confidential material necessary for the evaluation, cultivation, and solicitation of donors are oriented in regard to the confidentiality of that information.
Employees of Little Box Charitable Corp who violate policies in regard to confidentiality are subject to dismissal.
Date: 22 August 2008